Glenwood Hills Neighborhood Association Board APD Dwyer Substation · Meeting was called to order by Bert Guerrero, President · Board members in attendance: o Carole Rising o Nick Manole o Steve Ciepiela o Billy Ninopoulos, Treasurer o Roger Abbott, Vice President o Bert Guerrero, President o Larry Wilson, Secretary · Board members absent: o Woody Owens o Jack Oestreicher ** see below · Others present: o Jack Hausner, past GHNA Board president · Minutes of the Apr 19, 2011 Board Meeting o Minor change – with that correction, moved/seconded by Steve C/ Carole R to approve. § Approved by the board · Police report: Sgt Sanchez not present; no report · President’s Report: input from Bert G. o Meeting scheduled with Albuquerque City Counselor Trudy Jones to gain support for park improvements from City of Albuquerque o Five new GHNA contacts identified at Easter Egg hunt – their info furnished to Roger A o Directors and Officers liability insurance coverage issue: § No further update · Treasury Report: Bill N. o End of month balance for 3-31-11: $18,101.80 o Membership: 304 members/ 851 units = 36% § While less than desired, this percentage is actually comparable to or better than many similar Albuquerque neighborhood associations. o Overall budget to be presented at next month’s meeting · GHNA Activity/ Committee Reports: o District 8 Coalition: Steve C. § Tramway is projected to become a “bicycle safe” roadway. § The Holiday Park Community Center, near Juan Tabo & Comanche, is projected to be renovated into the Holiday Park Multigenerational Center, with fitness facilities and meeting areas. § The Dwyer Substation will remain open, with expectation of increased utilization § Construction on the dog park near the Dwyer Substation is underway § Next District 8 meeting: May 26 o Hospitality/Welcome: Carole R § Total costs for the 2011 Easter Egg Hunt were $308.58, which includes some highly- discounted supplies for the 2012 Easter Egg Hunt § The Board expressed its appreciation to Carole for heading up another successful Easter Egg Hunt o Environmental/Landscaping: Nick M. § A resource has been identified for procuring discounted, highly effective weed suppressant § Work is underway and will continue on median area on Montgomery and elsewhere § Volunteers have cleaned up some common areas · Volunteers are always appreciated o Neighborhood Patrol: § Based on available funding, APD patrols can be increased to twice weekly, over weekends, during the summer months (June- Sep). · Moved/ seconded by Steve C./ Carole R. – approved. § Glenwood Hills South Neighborhood Association withdrew their request to participate in GHNA police patrols o Block Captains: no report o Website: Roger A § Culling of email lists and cross checking of GHNA members in progress · Old Business: o Insurance update § Directors and Officers liability insurance coverage issue: No update · New Business: o GHNA Board was notified by the City of Albuquerque that the Board can receive a donation, with perhaps more to follow, from a film maker following their work in GHNA, § GHNA Board must first furnish IRS Form W9. § Moved/ seconded by Steve C/ Larry W to take actions to receive this donation/ these donations. o The utilization of a GHNA home as an assisted- living facility for maximum of 5 residents appears to be proceeding. § Some other neighborhood associations have unsuccessfully contested assisted living facilities in their areas. § GHNA Board will not contest the assisted- living facility projected for GHNA o Nick M requested Board approval of utilization of the existing GHN Garden Club bank account for payments of work for environment activities § He and Carole R currently have check- writing authority for this account § Expenses would continue to be presented to the GHNA Board/ Treasurer for approval § Funding of the account is included in the GHNA budget § Approval of this request will simplify/ streamline payments without loss of accountability § Moved/ seconded Steve C/ Bill N – approved o Jack Oestreicher has moved from GH. § His position as Board member is thus vacant. · That vacancy, and other projected vacancies, will be announced and applications for Board members will be solicited for vote at the upcoming 2011 GHNA annual membership meeting o Discussion regarding GHNA membership (36%) and opportunities for improvement in membership/ participation. o GHNA constitution requires public notice of annual meeting not less than 10 days prior to meeting o Annual GHNA meeting tentatively scheduled for Saturday, Aug 27, 10 AM. § This day and time hopefully will improve participation o Colorful flyers/ mailers to be drafted by Bert & Bill, listing good work of GHNA and encouraging all GHN residents to join · Next Meeting: o June 21st, 630 PM, at the APD Dwyer Substation · Minutes prepared by Larry Wilson, Secretary, GHNA Board Glenwood Hills Neighborhood Ass. Board Meeting Dwyer Substation Meeting was called to order by President Roger Cook Board members in attendance: Roger Cook, Roger Abbott, Burt Guerrero, Carole Rising, Woody Owens, Jack Oestreicher Members absent: Steve Ciepiela, Dave Bentley, Nick Manole No police report President’s Report: Roger C reported on a town hall meeting. Minutes of the April 6, 2010 Board Meeting were approved by the board. Treasury Report: Roger Cook reported on the budget recommendations for 2010 as proposed by the budget committee consisting of Dave Bentley, Roger Abbott, and Roger Cook. 2010 Recommendations: Our assumption for 2010 is that our income, including dues and advertising will be $19,000, budgeted as follows: Patrol: $15,200 (80%) Administration: $2,000 (10.5%) - down from last year- due to reduced cost of the annual meeting/picnic by having the meeting at the police substation Landscaping: $1800 (9.5%) Recommended maintaining a minimum balance of $4000 in our checking account Burt move and Carole 2nd to approve the budget proposal. Motion passed unanimously District 8 Coalition Report: No report Hospitality Report: No report Environmental/Landscaping Report: No report Neighborhood Patrol: Marc reported that he will continue with the patrol schedules planned for May. Web Site Report: No report Garden Club Report: Carole reported that the next meeting will be held on May 7th. Block Captain Report: Burt made a proposal on a new private patrol furnished by Triton. The board recommended a three month “trial” patrol beginning in June costing approximately $6000, money to come from savings. Carole moved and Jack 2nd this proposal. The motion was approved unanimously. Old Business: The drop in membership was discussed. It was suggested that a reason for this drop might be a lack of understanding of what the board was doing, like security patrols, for its members. It was suggested that a simple newsletter, sent to all residence, might be useful to inform the Glenwood Hills residence of the board activities. Jack offered that he would take care of the printing. It was suggested that delivery could be through the “block captains”, by hand using high school kids, or using a joint mailing with the YMCA. A target date for this newsletter would be the end of May. This proposal was approved by the board. Marc requested that he that he could dispose of excess non working equipment. The board approved of the disposal. New Business: The annual meeting was set for August 29th. Roger Abbott reported on councilor Trudy Jones meeting on the proposed “dog park” south of the substation. He reported that there are 11 dog parks in the city. Our dog park would be financed through money given to councilors and can’t be turned over to the general funds. It’s Trudy Jones call on spending these funds on a dog park. The park would be accessed through the transit parking lot. Trudy passed out a survey card soliciting support/non support of the dog park. Roger thought that a majority supported the dog park. Next Meeting: The next board meeting will be held June 1, 2010 at the police substation at 6:30pm. These minutes prepared by Roger Abbott, Secretary GHNA Board Glenwood HillsNeighborhood Association Board MeetingMinutes of 17 May 2011 Meeting
Minutes of May 4, 2010
Meeting was called to order by President Roger Cook
Board members in attendance: Roger Cook, Roger Abbott, Dee Acree, Woody Owens, Steve Ciepiela,
Members absent: Dave Bentley, Carole Rising, Jack Oestreicher, Nick Manole
Lt. Scott Lopez, APD, made a crime report. They are currently dealing with vandalism. His phone # is 553-2237 and his email address is scottlopez@cabg.gov. Lt. Lopez told us of a “ride with police” program that we can participate in. Call him if you are interested in this program. The police department is looking into adding additional speed signs in the neighborhood.
President’s Report: Roger reported on the Easter Egg hunt. There was a good turnout despite the weather. He
reported on a security update group email. He also reported that the McLeod Mountainside YMCA became the first ad on our Advertize With Us page.
Minutes of the April 7, 2009 board meeting were approved by the board.
Treasury Report: Roger Abbott reported that the April 2009 expenditures/income is published on the web site.
Dee Acree suggested that we need better visibility of income. She made a motion that income be broken down as to dues, advertisement, and donations. There was no second to the motion so the motion died.
Neighborhood Patrol Report: Marc LaChey reported on crime/patrols.
Block Captains: Burt Guerrero reported that we have 261 homes signed up in Block Captains groups. He also reported that he is continuing to work on getting group members to sign up for group emails.
Web site Report: Roger Abbott reported that the GHNA Group Email sign-ups are at 218. We will be sending out post cards to approximately 240 “non GHNA members” asking them to sign up for group emails and to become members of the GHNA. Roger reported that our domain and web site agreement with Go Daddy was renewed through 5/1/2011. Doing this at this time saved $53.
District 8 Coalition, Garden Club, Hospitality, Landscaping: No report
New Business: We need to set a date for our annual meeting in August at our next meeting.
Next Meeting:
The next board meeting will be held June 2, 2009 at the police substation at 7:30.
note: All standing committee reports will be posted on the website instead of in the meeting minutes. Please see the reports page on the website for these updates.
These minutes prepared by Roger Abbott, Secretary GHNA Board
Glenwood Hills Neighborhood Association Board Meeting Minutes of May 06, 2008
James Joseph Dwyer Mini-Substation Community Room
Meeting was called to order at 7:30 by President Nick Manole
Board members in attendance: Roger Abbott, Dave Bentley, Roger Cook, Nick Manole, Jack Oestreicher, Woody Owens, Carole Rising
Board members absent: Dee Acree, Steve Ciepiela
Minutes of the April 01, 2008 general meeting were approved by motion and majority vote (after 1 correction was made).
Foothills Patrol Police Report – Lt. Rueben Griego
APD is making progress on installing a new IT system. This will allow for current crime statistics for our neighborhood to be pulled up on a laptap in the future. The Foothills patrol has switched hours to five 8 hour days vs. the previous four 10 hour days. They have stepped up watching for speeding and running stop signs on
Contact info: rgriego@cabq.gov
401-9112 (cell phone)
May 31st – 8 to noon - free VIN etching for vehicles
Treasury report – Dave Bentley
April YTD
Expenditures
Patrol 1120.00 6327.98
Landscaping 0 0
Administration 986.75
Easter 2009 235.85
Newsletter 6.00
Domain 69.00
Website (new) 150.00
Income 1040.00 4381.15
Estimated income for 2008: 18,000.00
Balance in account: 5270.16
Membership: 52.06%
District 8 Update – Roger Cook
There was no D8 meeting this past month so nothing to report.
Hospitality Committee – Carole Rising
10 hospitality packets were handed out this past month.
Garden Club – Carole Rising
A tour of several nurseries was held by the Garden Club this past month. On June 28th, there will be a tour of several yards in GW followed by a picnic. Board members are welcome. Contact Carol for more details.
Environment/Landscaping – Nick Manole
This is the busy time of year. Many areas are being sprayed to try and keep weeds from growing up in the medians. Nick checked with the city, they are on a tight budget and say the chances of getting some landscaping coming into the neighborhood on
Website/Newsletter – Roger Abbott
Roger gave an update on progress of developing a new website for GWNA. He passed around what the homepage will look like and got good feedback. Our goal is to have it up and running in the next 1 – 2 months. Still need some inputs from quite a few folks to populate the pages. Roger asked for inputs to the Reports page by the middle of May. The City Counselor has agreed to post relevant updates on our site. Details of the advertising capability are still be worked by the committee. Roger recommended we switch our internet host to godaddy.com due to ease of updating the website.
A motion was made and passed to transfer our existing website to godaddy.com with an annual budget of $350.
(Note: after the meeting it was discovered that $350 actually pays for 2 years)
Several ideas from the Board came up at this point:
Several things from the city website may be useful to reproduce on our website (crime prevention, etc.) Once the website is working, can we just us it to publish the newsletter?
What about folks who don’t have computers?
Perhaps we can print out 50 copies and have them available at the police substation
Perhaps block captains could arrange to get printed materials to those without a computer
We will need to formally discuss the idea on an on-line newsletter at a future meeting with a thorough discussion of the pros and cons.
Neighborhood Patrol: Marc LeChey
There has been much better participation in the patrol this past month. Only 3 patrols cancelled in March due to lack of volunteers.
Block Captains: Bert Guerrero
Bert brought a map to show the areas that are now covered by block captains. He will update this monthly and it will also be posted on the website. About 1/8 of the neighborhood is covered at this point. If people go through the Neighborhood Watch training by APD, then we can have Neighborhood Watch signs put up around the neighborhood (2 per block captain area). Bert also mentioned a camera that is easily installed to monitor the outside of your house – he will provide details at the next meeting.
President’s Report – Nick Manole
Nick thanked everyone for all of their volunteer efforts and ongoing support.
He also recommended that we begin sending a representative to the Shadow Hills Neighborhood Ass. meetings.
A motion was made and passed to have Stephanie Simmering act as our representative to the Shadow Hils N.A. meetings
Old Business:
Tramway
Letter to owner of property next to Alex Gunther; Mr. Gunther is asking for a copy of the letter. David Bentley will give him a copy.
New Business/Opens:
A question came up regarding if ‘Architectural Control Committee’ was an appropriate name since they really could not actually control what is being built. Roger Abbott said he would review the name but 1) It is an independent committee from the GHNA so is not bound by the boards input and 2) this name may be used in it’s incorporation documentation in which case it would be hard to change
A few questions came up regarding what are the formal boundaries of the GHNA and are the by-laws consistent with current practices of who is included in the NA. Bert Guerrero agreed to track down the official boundaries on GHNA and we can go from there as far as seeing if the by-laws need to be updated.
Another question was raised whether a board member could vote if they did not pay their membership dues. The general consensus was that all board members also need to be current GHNA members (meaning they have paid their annual dues).
Next Meeting:
· June 3, 2008 7:30 regular board meeting at the substation
· Host: Carole
These minutes prepared by Roger Cook, Secretary GHNA Board
